General – Staff and Student Welfare (prior to attendance)

Hazard

Risk

Who is at Risk

Likelihood

Severity

Risk Score

Control Measure

Likelihood

Severity

Risk Score

Exposure from others due to:

1) Living with someone with a confirmed case of COVID-19.

2) Have come into close contact (within 2 metres for 15 minutes or more) with a confirmed case of COVID-19. 

3) Being advised by a public health agency that contact with a diagnosed case has occurred.

Contracting and/or conveying

COVID-19

All

4

4

16

• To continue following ongoing government guidance  https://www.gov.uk/government/publications/covid-

19-stay-at-home-guidance 

• To follow government action of self-isolation and only to leave house on the following circumstances: for medical reason; to shop for necessary food supplies; for exercise once per day; and for essential works including those deemed ‘key workers’

• Where an employee to maintain contact with the Head of School and to follow School policy / guidance. 

• Stay at home and only attend hospital in an emergency. Do not attend GP surgery and phone NHS line (111) if further advice is required

• Follow good NHS hygiene measures at all times 

• Avoid all visitors to your home unless they are providing a medical requirement

• Do not approach delivery staff, allow packages to be left on the doorstep 

• Do not take any antibiotics as they do not work against viruses.

• Where the child, young person or staff member tests positive, the rest of their class or group within their school setting should be sent home and advised to self-isolate for 14 days. The other household members of that wider class or group do not need to self-isolate unless the child, young person or staff member they live with in that group subsequently develops symptoms.

• Continue to offer classes virtually where possible in order that self-isolated students can continue to participate – thereby encouraging parents and students to ‘do the right thing’ and follow current advice.

2

4

Persons classified as vulnerable

Contracting and/or conveying

COVID-19

Vulnerable persons

3

6

18

•

To ensure extremely vulnerable persons (Solid organ transplant recipients; people with specific cancers:

people with cancer who are undergoing active chemotherapy or radical radiotherapy for lung cancer; people with cancers of the blood or bone marrow such as leukaemia, lymphoma or myeloma who are at any stage of treatment; people having immunotherapy or other continuing antibody treatments for cancer; people having other targeted cancer treatments which can affect the immune system, such as protein kinase inhibitors or PARP inhibitors; people who have had bone marrow or stem cell transplants in the last 6 months, or who are still taking immunosuppressive drugs; People with severe respiratory conditions including all cystic fibrosis, severe asthma and severe COPD; People with rare diseases and inborn errors of metabolism that significantly increase the risk of infections (such as SCID, homozygous sickle cell); People on immunosuppression therapies sufficient to

significantly increase risk of infection; Women who are pregnant with significant heart disease, congenital or acquired.) are shielding themselves and following their specific medical advice issued to them no later than 29/3/2020 

2

5

10

Staff or students with individual Risk Assessments (i.e. disability, young persons or new/expectant mothers)

Contracting and/or conveying

COVID-19

Identified individual

3

4

12

Existing individual Risk Assessments have been reviewed as necessary and additional measures put in place for those at enhanced risk of contracting and/or conveying COVID-19.

Where it isn’t possible to ensure adequate protection for a vulnerable member of staff, they have been advised not to attend work and to remain on Furlough (where this is possible).

Where it isn’t possible to ensure adequate protection for a vulnerable student, they have been advised not to attend class.

2

4

General – Staff and Student Travel to/from School

Control Measure

• All persons to limit their use of public transport to/from class. Where travel is essential to use private dual occupancy where possible.

• Reduce the amount of time using public transport and to implement social distancing where possible (2m clearance from persons and not to travel in groups of more than 2 unless it is immediate family)

• Encourage staff, parents, children and young people to walk or cycle to their classes where possible

• Ensure staff, parents, children and young people follow the Coronavirus (COVID-19): safer travel guidance for passengers when planning their travel.

Exposure to COVID-19 due to failing to plan

parking and drop off measures

Contracting and/or conveying

COVID-19

All

4

4

16

• Plan parents’ drop-off and pick-up protocols that minimise adult to adult contact

• Children (6+) and Young people to be dropped by parents who should remain in their car and watch them walk to the entrance to be greeted by a member of staff. 

• Parents of children aged 3-5yrs are to park and walk their child to the entrance to be handed over to a member of staff (remaining 2m from other families).

• Tell parents that if the child needs to be accompanied to their classes, only one parent should attend

• Tell parents and young people their allocated drop off and collection times and the process for doing so, including protocols for minimising adult to adult contact (for example, which entrance to use)

• Make it clear to parents that they cannot gather at studio door, or enter the site (unless they have a pre-arranged appointment, which should be conducted safely)

2

4

•

Email confirmation will be sought from parent or carer that

their child has not been displaying any signs or symptoms

of COVID-19.

Staff Training

Hazard

Risk

Who is at Risk

Likelihood

Severity

Risk Score

Control Measure

Likelihood

Severity

Risk Score

Teaching and coaching staff failing to act appropriately

(infection control)

Contracting and/or conveying

COVID-19

All

3

4

12

• All staff have been trained in the signs and symptoms of COVID-19

• Staff have been consulted and informed about the plans (for example, safety measures, reporting requirements, timetable changes and staggered arrival and departure times), including discussing whether additional training would be helpful.

• Staff have been spoken to about correction methods (where these would normally be done with considered physical contact) and delivering guidance at a distance

1

4

Venue, support staff, and delivery workers failing to act

appropriately

(infection control)

Contracting and/or conveying

COVID-19

All

3

4

12

• Communicate early with venue, contractors and suppliers that will need to prepare to support your plans for opening for example, cleaning, catering, food suppliers and hygiene suppliers

• Discuss with cleaning contractors or staff the additional cleaning requirements and agree additional hours to allow for this.

1

4

Venue – Spaces/Studios

Hazard

Risk

Who is at Risk

Likelihood

Severity

Risk Score

Control Measure

Likelihood

Severity

Risk Score

Ingress/Egress to site leading to lack of infection control

Contracting and/or conveying

COVID-19

All

3

4

12

• Where possible to implement the following practices:

o   Stop all non-essential visitors (includes parents, carers and visiting tutors where the skill can be delivered ‘in house’)   

o   Introduce staggered class start and finish times to reduce congestion and contact at all times 

o   Monitor site access points to enable social distancing – you may need to change the number of access points, either increase to reduce congestion or decrease to enable monitoring  

2

4

o   Consider one-way circulation, or place a divider down the middle of the corridor to keep groups apart as they move through the setting where spaces are accessed by corridors

o   Prop doors open, where safe to do so (bearing in mind fire safety and safeguarding), to limit use of door handles and aid ventilation

o   Require all staff and students to wash their hands for 20 secs or clean with anti-bacterial gel before entering or leaving the space

o   Allow plenty of space (two metres) between people waiting to enter studio(s)

o   Regularly clean common contact surfaces in reception, offices and studios (such as drama blocks, pianos, chairs and barres), particularly during peak flow times  

o   Whilst in general groups should be kept apart, brief, transitory contact where unavoidable, such as passing in a corridor, is low risk.

Inadequate cleaning of space(s)

Contracting and/or conveying

COVID-19

All

3

4

12

Follow the COVID-19: cleaning of non-healthcare settings guidance

Regularly clean common contact surfaces in reception, offices and studios (such as drama blocks, pianos, chairs and barres), particularly during peak flow times  

Cleaning frequently touched surfaces using standard products, such as detergents and bleach Remove unnecessary items from studio environments where there is space to store it elsewhere

Remove soft furnishings and any items that are hard to clean (such as gym mats, props or those with intricate parts)

Ensure adequate cleaning between groups is in place, following the COVID-19: cleaning of nonhealthcare settings guidance

2

4

Lack of ventilation of space(s)

Contracting and/or conveying

COVID-19

All

3

4

12

•

Where possible, all spaces should be well ventilated using natural ventilation (opening windows).

2

4

•

Increase ventilation (to ideally maximum) within enclosed spaces and ensure air handling systems are not occupancy driven (over-ride where possible).

•

Prop doors open, where safe to do so (bearing in mind fire safety and safeguarding), to limit use of door handles and aid ventilation.

Lack of Hand Washing

Contracting and/or conveying

COVID-19

All

3

4

12

•

•

•

•

Staff and students to frequently wash their hands with soap and warm water for 20 seconds and dry thoroughly (ideally every 60mins). Review the guidance on hand cleaning

Staff and students to clean their hands on arrival at the school

Ensure help is available for children and young people who have trouble cleaning their hands independently

Consider how to encourage young children to learn and practise these habits through drama games, songs and repetition.

2

4

Lack of provision of effective Hand Gel

Contracting and/or conveying

COVID-19

All

2

4

•

•

Ensure that hand gel (minimum 60% ethanol or 70% isopropanol) is available where hand-washing facilities are not readily accessible.

Staff and students to clean their hands with hand gel on arrival at the school entrance

1

4

Toilet facilities – high risk contact areas

Contracting and/or conveying

COVID-19

All

3

4

12

•

•

•

Ensure that toilets do not become crowded by limiting the number of staff or students who use the toilet facilities at one time.

Dedicate a toilet for use by Dance and Drama students where facilities are accessed by other persons such as members of the public and venue staff – consider Child Protection implications.

Display signage to the above effect.

2

4

Failure of Respiratory hygiene

Contracting and/or conveying

COVID-19

All

3

4

12

•

•

•

Avoiding touching your face/eyes/nose/mouth with unwashed hands and cover your cough or sneeze with a tissue then throw it in the bin

(‘catch it, bin it, kill it’).

Monitoring of younger students to ensure they follow the above.

Provision of sufficient bins and waste receptacles around the school/studio(s)

2

4

•

Provision of boxes of tissues around the school/studio(s)

Lack of signage leading to a failure to follow guidance

Contracting and/or conveying

COVID-19

All

3

4

12

•

Display the following, where appropriate, around the school and studios;

o        Catch It, Bin It, Kill It o             Social Distancing o           Use Hand Gel

o        Please Wash Your Hands For 20 Sec o             Your Nearest Sanitisation Point Is o       Hand Sanitisation Point Right Arrow o            Hand Sanitisation Point o            Hand Sanitisation Point Left Arrow o             No Entry o             Downstairs Only o           Up Stairs Only

o        Maximum Occupancy of <insert> People

2

4

Ill student, child or member of staff 

Contracting and/or conveying

COVID-19

All

4

4

16

•

•

•

If a student or child is awaiting collection, they should be moved, if possible, to a room where they can be isolated behind a closed door, depending on the age of the child and with appropriate adult supervision if required. Ideally, a window should be opened for ventilation. If it is not possible to isolate them, move them to an area which is at least 2 metres away from other people.

If they need to go to the bathroom while waiting to be collected, they should use a separate bathroom if possible. The bathroom should be cleaned and disinfected using standard cleaning products before being used by anyone else. If a child or student becomes unwell with symptoms of coronavirus while in their class and needs direct personal care until they can return home a fluid-resistant surgical face mask should be worn by the supervising adult if a distance of 2 metres cannot be maintained. If contact with the child or young person is necessary, then disposable gloves, a disposable apron and a fluidresistant surgical face mask should be worn by the supervising adult. If a dynamic risk assessment

2

4

determines that there is a risk of splashing to the eyes, for example from coughing, spitting, or vomiting, then eye protection should also be worn.

Lack of provision of

First Aid or failing to consider implications on first aid and medical provision.

Contracting and/or conveying

COVID-19

All

3

3

•       Consider if it is appropriate to increase first aid provision whilst the Coronavirus (COVID-19) risk is present. 

•       Consider the scheduling of higher risk activities (such as Dance Lifts, Acro and Tricks) and potential demands on emergency services. 

•       First aid boxes should be checked regularly to make sure that they are fully stocked and, where possible, they should include resuscitation face shields. 

•       First aiders should all be briefed to check the latest Government guidance on cardiopulmonary resuscitation -

https://www.gov.uk/government/publications/no vel-coronavirus-2019-ncov-interim-guidance-forfirst-responders/interim-guidance-for-firstresponders-and-others-in-close-contact-withsymptomatic-people-with-potential-2019-ncov 

1

3

Lack of Waste Management

Contracting and/or conveying

COVID-19

All

2

4

•     Ensure that bins for tissues are emptied throughout the day.

1

4

Delivery of classes

Hazard

Risk

Who is at Risk

Likelihood

Severity

Risk Score

Control Measure

Likelihood

Severity

Risk Score

Class timetable- lack of planning

Contracting and/or conveying

COVID-19

All

4

4

16

•       Decide which lessons or activities will be delivered (this may be a reduced timetable offering noncontact activities initially – i.e. Modern and individual dance lessons but not Pas De Deux)

•       Consider if any activities could take place outdoors

(such as Contemporary)

•       Use the timetable to reduce movement around the school/studio(s)

•       Consider how to keep small groups of students together throughout the day and to avoid larger groups of students mixing

2

4

•

Ensure that students are in the same small groups at all times each day, and different groups are not mixed during the day, or on subsequent days. (This may mean that a student may not undertake all of the classes they would normally wish to).

•

Ensure that the same teacher(s) and other staff are assigned to each group and, as far as possible, these stay the same during the day and on subsequent days, recognising that there will be some subject specialist rotation of staff (for example Singing teachers).

Excess class capacity resulting in ineffective social distancing

Contracting and/or conveying

COVID-19

All

3

4

12

•

Limit studio capacities to:

maximum of

 students per class (unless a lower figure above)

 of class numbers to take place

To run ‘tester’ classes with maximum of 6 students

May 2020 the 2m/6’ social

2

4

•

•

•

•

•

o    Studio 1 – 28

In line with Government guidance a

until such a time this guidance is revised.

Classes to be delivered by one person or as small number of persons as possible without compromising safety or child protection measures. to ensure that policies and procedures are robust. initially and slowly increase to the maximum

Mark up the space/studio(s) with tape to maintain

th

distance is being reviewed by SAGE. In the event this is changed the capacity may be increased in

o    Studio 2 – 8

o    Studio 3 - 12

15

Phased increasing

outlined above.

the 2m distance. NOTE as of the 28 line with current guidance.

Concurrent class start and finish times

resulting in ineffective social distancing

Contracting and/or conveying

COVID-19

All

3

4

12

•

Introduce staggered start and finish times to reduce congestion and contact at all times.

2

4

Overuse or unnecessary use of

Changing facilities

Contracting and/or conveying

COVID-19

All

4

4

16

•

Students arrive for class ‘ready to go’ and as such minimise use of changing and toilet facilities.

2

4

Partner work

Contracting and/or conveying

COVID-19

All

4

4

16

•

•

Eliminate any 'partner' work for the immediate future.

Limit the frequency of working within 2-metres to an absolute minimum and ensure it is for strictly low intensity, sporadic work where exposure to this distance is less than 15 mins.

NB – partner work involving students from the same household (if applicable) is permitted.

2

4

Shared equipment (i.e.

Props, Acro equipment, Ballet

Barres etc)

Contracting and/or conveying

COVID-19

All

3

4

12

•

Seek to prevent the sharing of equipment where possible. Where this isn’t possible shared equipment and surfaces should be cleaned and disinfected more frequently as per the above.

2

4